5 Records Management Tips for the New Year
A new year means new plans. Businesses small and large are looking to increase productivity and revenues, all while optimizing the procedures to make those strides happen. Guiding these improvements is information, which means the way you are collecting and storing it should also be analyzed to provide the most secure and efficient methods available […]
Identifying key records management stakeholders
From the largest of corporations to the smallest of businesses, identifying key records management stakeholders and clearly defining their responsibilities is a crucial first step when putting together records management plans and policies. It is a multifaceted process that goes beyond just listing names and roles on a piece of paper. It helps to establish […]
The 5 W’s and 1 H of Records Management – Part 2
In our last blog post we touched upon the who and what questions of records management as they relate to businesses. Read on to learn about the remainder of the 5’ws and 1 h. Where are records and information sets stored? If knowing what types of information is collected and stored is most important, knowing […]
The 5 W’s (and 1 H) of Records Management – 2 part series
Searching for a document can be a burden. Just ask an administrator who is desperately searching for one document to report back for an audit. It’s stressful, takes time, and ultimately could result in the dreaded “it’s lost” outcome. Though, this scenario does happen, it can be avoided through sound records management practices. What are […]
Do you have a ROT problem?
The word rot has a negative connotation to it. “You’ll rot your teeth.” “The food is rotten.” “The wood on your house is rotting away.” All bad implications about the situation they describe. Chances are, you wouldn’t want to be part of any of these and would rectify them immediately if they occurred. Then why […]
Three Records Management Solutions to Consider for Your Organization in a Hybrid Work Environment
Whether your employees are working remotely or in-office, secure, efficient, and flexible records management solutions can help your organization run smoothly. The needs of your business in this hybrid work environment may have changed and as employees return to in-office work, the way you were storing or destroying information may again have to adapt […]
The Role of Records Management in Business Continuity
The Federal Emergency Management Agency (FEMA) lists a comprehensive records management plan as one of the three most critical components and recovery tools for your business to survive a disaster. However, many organizations tend to take the attitude of “I’ll deal with it when it happens”, which can be detrimental to the ability of […]
What Makes a Records Retention Schedule So Important?
Records Retention Schedules are the backbone to any business’ records management program. As companies examine which documents and media need to be kept and which need to be destroyed, a records retention schedule provides an organization with a structure and policy that illustrates exactly what those requirements are. Employees then have a defined and approved […]
The Best Time for Records Management
The quick and easy answer to this question is NOW! As your business runs its day to day operations, everything and anything can seem more important than the tasks involved with records management. And we get it, focusing on records management may seem dull and a minuscule part of your business, but with the […]