Secure, Reliable Document Storage Solutions

Whether you need to file and keep track of sensitive information or want to clear boxes out of your office, let us handle your file and document storage needs. Our off-site, 24/7 monitored records center is seismically constructed, steel reinforced, and measures more than 400,000 square feet. We utilize bar-code tracking software for accuracy in the storage, retrieval, and the delivery of boxes, files and documents. At Williams, our document storage solutions are straightforward, convenient, and most of all, secure. Our off-site document storage service includes filing and organizing your records, pick-up and delivery, round­ the-clock security, automated tracking, and management support.

 

Inventory Management System

O'Neil Order

From the moment you become a document storage client, compliance and the chain of custody of every barcode, every scan, and every transaction is tracked by our inventory management systems powered by O’Neil Software, the recognized industry leader in records center management.

Indexing your files with Williams allows you to use our system as your IMS. You can modify the contents and titles of the files in your cartons on our online system 24/7.

Do you…

Lose time trying to track down a specific document?

With our document storage solutions, we’ll help you sort and organize every record into labeled, bar coded boxes—at your own office, if you like. You’ll get a complete index for easy reference when you need something.

Hate driving back and forth to your storage unit?

Our entire staff of bonded drivers are at your service 24/7 to deliver from our secure document storage facility. Generally, we can bring files to your desk the same day you request them.

Need to know where your files are all the time?

Stay in compliance with regulations and laws like Sarbanes-Oxley, Graham-Leach-Bliley, and HIPAA. We keep your regulated documents protected 24/7 in our secure facility.

We’ll work with you to create custom document management and document storage solutions that meet your needs and save you money. You’ll find it’s easier to focus on running your business when your files are with us.

*Bonus*

Check out this Sample Retention Schedule to Help Guide Your Retention Policies

Lele Moo
Lele Moo
December 20, 2023.
Overall the employees did a great job once the truck arrived. It was a bit difficult to schedule the appointment but other than that the service was amazing.
Kenneth Canzoneri
Kenneth Canzoneri
December 17, 2023.
The person who came was so very nice and helpful. Will use them again in a heart beat!!
Bridgewater Artists
Bridgewater Artists
November 16, 2023.
We've been trusting William Data Management with our irreplaceable data files for years. Everything is safely stored, inventoried, maintained and climate-controlled. When handling materials this precious, it's imperative to have a reliable, trustworthy company to safeguard them. WDM is our company of choice.
Melissa
Melissa
November 9, 2023.
I just would like to say that I appreciate Elisabeth Garcia for going over and beyond for our company. I was in a big bind and she came thru. I appreciate the fact that I was able to call her and she got back to me immediately and made my whole month!
Alison Millette
Alison Millette
October 23, 2023.
I have engaged Williams shred trucks on multiple occasions, and the service is top-notch. The trucks arrive on time, staffed by total professionals who also happen to be beyond kind and pleasant. This extends to their office staff as well, everyone I've come across at Williams is a joy to work with and gets the job done the right way. My shred truck go-to, thank you so much Williams!
Bobby Gubin
Bobby Gubin
April 19, 2023.
Williams is fantastic and I highly recommend. They are super communicative and efficient.
Kathleen Kemp
Kathleen Kemp
February 15, 2023.
Having Williams Data Management for drive storage has been such a bonus for our company! The Williams team is super responsive and make having our drives stored there super convenient. Everything is organized extremely well and when we have had urgent needs come up they have come through for us every time. We could not be happier with their service!
Raquel Ramirez
Raquel Ramirez
April 18, 2022.
Fast, Friendly and Professional.

Don’t get lost in the shuffle.

With an exclusive focus on Southern California businesses, we’ve built our reputation on giving clients personal attention and customized service. You’ll have 24/7 access to your records and we deliver files physically or online in just a few hours. Learn more about how we can help protect your business. Contact us for a free quote and needs assessment.

GET A QUOTE TODAY